• Accurately process hiring, payroll, time entry in GTO and graduate assistant contracts for CTM employees in a timely manner to meet deadlines.
• Requesting/Scheduling rooms for meetings and special events.
• Responsible for maintaining office supply inventory.
• Organizing and maintaining both paper and electronic files.
• Providing administrative support to CTM.
• UM ProCard processing for a number of large volume users, ensuring ProCard policies are being followed, acceptable receipts are attached, and proper accounting is applied to transactions.
• Performs accounting reconciliations to ensure payroll and other expenditures are accurately and appropriately recorded in Banner Finance.
• Processes purchases, equipment maintenance contracts, and travel reimbursements using GrizMart.
• Verifying and tracking training/education/licensing for CTM employees.

• Working knowledge of payroll processing practices.
• Strong working knowledge of Excel.
• Strong attention to detail, a high level of accuracy and ability to perform financial work with minimal errors is especially important.
• Effective written and oral communication skills.
• Ability to do keyboard/data entry with great attention to detail as well as being capable of recognizing and correcting errors.
• Outstanding customer service skills.
• Proven communication skills both verbal and written.
• Demonstrated ability to interpret, communicate and maintain compliance with all applicable policies and procedures.
• Understand and adapt to changing processes to meet changing technological environment.
• Ability and skill to work with multiple types of software.
• Basic accounting skills.
• Demonstrated knowledge of professional office practices and procedures, business English, spelling, composition and grammar, including the ability to write, edit and layout documents in a variety of formats suitable for the intended audience.
• Well-developed ability to produce timelines and meet stringent deadlines.
• Ability to multi-task, make good judgment and manage multiple projects concurrently with exceptional organization skills.

Position Number: 490000

Compensation Title: Accounting Associate III

Bargaining Unit: FOCUS-MFPE

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year, this position is required to be in the office, remote work is not available.

Probationary Period: Six (6) months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

A Complete Application Includes:

Letter of Interest– addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.

Detailed Resume– listing education and describing work experience

Three (3) Professional References– names and contact information

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments within the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.