The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Montana State Hospital.

The FMHF Executive Assistant provides executive level administrative support by preparing statistical reports, handling information requests, managing policies, procedures and processes. Performs administrative support functions such as managing calendars, booking travel, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Why Join DPHHS
Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Required for first day of work

• Thorough knowledge of office practices and procedures.
• Thorough knowledge of recordkeeping, filing, letter writing, taking meeting minutes, and professional communication procedures.
• Ability to work independently to organize workload to maximize efficiency and meet multiple priorities.
• Ability to work well with healthcare professionals, psychiatric patients, and their families.
• Ability to communicate clearly and maintain confidentiality when working with sensitive material.
• Good interpersonal skills and ability to respond to stressful situations in a manner that helps the other individual de-escalate.

Minimum Qualifications:

• High school diploma or equivalent required
• Associate degree in business or related field preferred
• 3 years experience experience performing a variety of office support required
• Executive level administrative experience preferred
• 2 years supervisory experience required

Supervision:

This position supervises two employees

How to Apply

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.

• Resume

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position is open until filled with frequent screening of applicants.

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Montana State Hospital. The FMHF Executive Assistant provides executive level administrative support by preparing statistical reports, handling information requests, managing policies, procedures and processes. Performs administrative support functions such as managing calendars, booking travel, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Why Join DPHHS - Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience. Required for first day of work. Thorough knowledge of office practices and procedures. Thorough knowledge of recordkeeping, filing, letter writing, taking meeting minutes, and professional communication procedures. Ability to work independently to organize workload to maximize efficiency and meet multiple priorities. Ability to work well with healthcare professionals, psychiatric patients, and their families. Ability to communicate clearly and maintain confidentiality when working with sensitive material. Good interpersonal skills and ability to respond to stressful situations in a manner that helps the other individual de-escalate. Minimum Qualifications:High school diploma or equivalent required. Associate degree in business or related field preferred 3 years experience experience performing a variety of office support required. Executive level administrative experience preferred 2 years supervisory experience required. Supervision:This position supervises two employees How to Apply. To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position. Resume. Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below. Additional Information. This position is open until filled with frequent screening of applicants.

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